Export to PDF keeps the label An administrator turns on sensitivity label support for PDF files in SharePoint and OneDrive. An employee tries Print to PDF and gets a warning, then exports a Strictly Confidential document to PDF from Word, which keeps the label and the encryption. The PDF opens in Edge and Adobe Acrobat but not in other browsers, and DLP blocks it when it is emailed to a partner. W PDF SENSITIVITY LABELS · ENCRYPTION Export to PDF keeps the label Ada Admin Eli Employee CONTENT, NOT FORMAT The protection follows the content into the PDF Board minutes.docx File › Export › PDF Board minutes.pdf Windows PowerShell PS C:\> PS C:\> PS C:\> _ WHAT THIS TURNS ON SharePoint and OneDrive understand labeled PDFs Read the label on PDF files, also for DLP and Data explorer Index and search the content of protected PDFs Let users apply or change labels on PDFs in the browser Exporting to PDF from Office works without it. Off by default. Board minutes.docx · Word Strictly Confidential FileHomeInsertLayoutReview STRICTLY CONFIDENTIAL Board minutes ← HomeNewOpen InfoSaveSave As Print Share Export Close Print Print Printer Microsoft Print to PDF Ready Settings Print all pagesPrint one sidedA4 STRICTLY CONFIDENTIAL Export Create PDF/XPS Document Change File Type Create a PDF/XPS Document ▪ Preserves layout, formatting, fonts and images ▪ Content can't be easily changed ▪ Free viewers are available on the web Create PDF/XPS Microsoft Information Protection i Your organization requires sensitivity labels for all files you create or edit, such as PDFs. Files you create from the Print command may lose their sensitivity labels and other content metadata, such as accessibility tags. Continue to File > Export to create files that preserve your organization's policies. Learn more Continue Cancel Publish as PDF or XPS Documents File name: Board minutes Save as type: PDF Open file after publishing Options... Publish Cancel Board minutes.pdf Strictly Confidential, encrypted Same label, same permissions New message · Outlook Send To ada@contoso.com External Subject Board meeting Sensitivity ▾ General Board minutes.pdf Strictly Confidential Sent This email can't be sent Strictly Confidential content can't be sent outside the organization. OK Inbox · Microsoft 365 Your email was not delivered Rule: Strictly Confidential to external Original message attached DLP checked the linked file after Send. THE USER EXPERIENCE A Strictly Confidential PDF Eli turns the board minutes into a PDF and shares it. Good to know NEXT Where Copilot is protected 1/7 SENSITIVITY LABELS · ENCRYPTION Export to PDF keeps the label Protection follows the content, not the file format. We turn on PDF support in SharePoint and OneDrive, export a Strictly Confidential document from Word, and see who can open the PDF and what DLP does with it. informasjonsbeskyttelse.no