Find stale data with eDiscovery Finding stale data with eDiscovery in Microsoft Purview. One case called Stale data, with two searches: SharePoint and OneDrive sites only, and Exchange mailboxes only. A Date condition before 1 January 2020, statistics with sensitive information types, and a top 100 report of locations as CSV, where OneDrive sites are easy to tell apart from shared sites. The result is a cleanup list before Copilot is rolled out. W EDISCOVERY · KNOW YOUR DATA Find stale data with eDiscovery Ada Admin Eli Employee WHY STALE DATA MATTERS Old data is still data Files nobody has touched in years take up storage, and you pay to back them up. Why back up what nobody needs? They still carry risk, and Copilot can still find them. A good data foundation starts with knowing what to delete. THE PLAN One case, two searches Separate searches give separate, cleaner reports. Microsoft Purview Related solutions AuditData SecurityInvestigations Cases Create case ⤓ Export list↻ Refresh Case nameStatusCreatedModified by Cases › Stale data Stale data SearchesHold policiesReview setsExportsData sources Create a search query to find data and content that's relevant to your case. Create a search Search nameQuery textCreated byModified Search Hold Review set Export Add to review set Export Process manager Delete search Query: QueryStatisticsSample Run query Data sources Add sources To search across your entireorganization, add tenant-wide sources. Add sources Add tenant-wide sources ⌄ Tenant (2) All people and groups All public folders Condition builder Build a search query with a visual condition filtering experience. Add more conditions and use operators like AND, OR to control the logic between conditions. KeyQL can also be pasted. Assessing request, 0 locations identifiedCalculating time remaining… Summary These numbers are estimates and don't include file versions, SharePoint folders and lists, or cloud attachments. New case ⌄ Advanced settings (optional) eDiscovery (Premium) To use premium features like searchable query conditions, search by file, and sensitivity types, turn on eDiscovery (premium). Create New search Create Manage sources NameMailboxesSites All people and groupsAll public folders Save Cancel Choose search results Select the type of search results you want to view: Statistical or Sample. Statistics Summary of collected data estimates arranged by top indicators Include categories People, sensitive information types, item classes and errors. Include query keywords report. Include partially indexed items Sample Representative selection of full search results Run query Choose which conditions to add Filter conditions All (28) Common (11) Exchange Online mailboxes (10) SharePoint and OneDrive sites (6) Apply Data source 100 items LocationLocation typeCount Download report Close FROM REPORT TO CLEANUP Who cleans up what A retention policy that deletes content past a set age keeps it that way. Good to know 1/7 EDISCOVERY · KNOW YOUR DATA Find stale data with eDiscovery One eDiscovery case, two searches. We find everything in SharePoint, OneDrive and Exchange that is older than 2020, and turn the top 100 into a cleanup list for site owners and users. informasjonsbeskyttelse.no