Sharing labeled files and DLP An administrator creates the DLP policy SPO-ODB-Label for SharePoint and OneDrive with three rules based on sensitivity labels. An employee then shares labeled files with an external partner and sees a policy tip, a justification and a block. W DATA LOSS PREVENTION · SHAREPOINT AND ONEDRIVE Sharing labeled files and DLP Ada Admin Eli Employee Microsoft Purview Home Data Loss Prevention Policies Activity explorer Information Protection Insider Risk Management DSPM for AI Policies + Create policy TEMPLATENAMEDESCRIPTION Custom policy Label-based rules for sharing outside the organization LOCATIONS + Create rule NAME CONDITIONS + Add condition Content contains: sensitivity labels Select a label ▼ AND Content is shared from Microsoft 365 Select ▼ ACTIONS + Add an action No actions. Sharing is allowed. Restrict access or encrypt the content in Microsoft 365 locations Block everyone Block only people outside your organization USER OVERRIDES USER NOTIFICATIONS Save Create rule SPO-ODB-Label · DLP rules SPO-ODB-Label · Rules RULEACTIONOVERRIDE Policy mode SPO-ODB-Label Simulation running Shows which files would match each rule, without blocking anything or notifying users. Policy is on. Changes can take up to an hour to apply. SharePoint · Sales Documents OpenShareCopy link NAMESENSITIVITYMODIFIED anna@partnerco.example External Override Business justification Add a message Send Copy link Shared with Anna contoso.sharepoint.com/:w:/s/sales/Board-minutes.docx Signed in as anna@partnerco.example You can't access this file Access is restricted by the organization that owns it. THE USER EXPERIENCE What Eli sees in SharePoint Eli shares three labeled files with a partner outside the organization. Good to know NEXT Endpoint DLP: labeled files on devices 1/7 DATA LOSS PREVENTION Sharing labeled files and DLP An administrator creates one DLP policy for SharePoint and OneDrive with three rules based on sensitivity labels. Then we see what happens when an employee shares labeled files with a partner outside the organization. informasjonsbeskyttelse.no